In theory, the library
subscribes to the standards for access to original research materials adopted by
the Society of American Archivists and the Association of College and Research
Libraries. In practice, the library must consider the limited staff available
to satisfy users’ demands. For us to serve our patrons to the best of our
abilities, users are asked to comply with the following rules.
desiring to perform extensive research with materials locked in the Waltham Room
are asked to make an appointment with the archivist. Materials behind the
locked gates in the Waltham Room are only available to researchers when the
archivist is present.
Users may be asked
to complete a form designed to aid the archivist in providing reference
services. No more than three books may be taken from the Archives at one time.
Only one archival box may be used at one time. Materials must be used in the
Waltham Room. Items must be returned at the Waltham Room desk. Access to
unprocessed collections may be provided at the archivist's
materials are housed in the Waltham Room. Users are expected to handle these
items with great care. They are expected to take notes with pencil. No marks
of any sort should be made on archival matter. Materials should be kept flat on
the reading table. Nothing, including elbows, should be placed on original
documents. The user is expected to maintain the materials as they were
originally provided. Any problems (i.e. loose pages, broken binding) should be
brought to the attention of the archivist or a librarian immediately. Smoking,
eating and drinking are not permitted in the library.
COPYRIGHT & OTHER LAWS
The revised copyright law, which took effect in 1978, provides protection for
all unpublished material for the life of the author plus fifty years. In
addition, all unpublished material created prior to 1978, except that in the
public domain, is protected at least through the year 2002. Users of materials
at the Waltham Public Library accept full legal responsibility for observing the
copyright law, as well as the laws of libel and invasion of privacy and property
rights. Please consult the archivist if you have any additional questions
concerning copyright or rules for reproduction or publishing. In addition, the
archivist may be consulted for suggestions in citing documents.
The charge for photocopying is 10 cents per copy. The archivist may refuse the right to
photocopy when the condition of the original will not permit it or when
materials were accessioned with restrictions.
MAIL, FAX, EMAIL OR PHONE
The archivist will spend no longer than one half hour on any
single mail, fax, email or phone request. These requests should generally be
restricted to quick reference inquiries such as obituaries. The archivist will
not perform extensive research by mail, fax, email or phone. The charge for
archival research is 25 cents per copy, with a $5.00 minimum fee. Requests will
be handled as soon as possible in the order in which they are
Approved by the Board of
Revised June, 1995